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Accessible PDF Files from Microsoft Word using Acrobat X – February 21, 2011 Hi, I'm Dave Merchant from the Acrobat User Community, and today I'd like to introduce some of the best practices when you're making accessible PDF files from Microsoft Word. I'll be using Acrobat X and Office 2007 today, but the same techniques will work in earlier versions. Accessibility is not simply about catering to users who have screenreaders. The main thing an accessible PDF file has is a system of tags showing the logical order of elements - that's the order in which you as a human would read the content of a document, following an article as it flows between columns or different boxes on a page, understanding the difference between a heading, caption, a table and a block of paragraph text. How To Install Apps From Pc To Lumia 510 Reviews on this page. When these tags have been defined, the software understands how to put this content back together into a single flowed column that's used by screenreaders and Braille printers, but also mobile devices will often reflow a page into a single column to display on a small screen and they need to know the order to put things into.

When you're copying content or exporting part or all of a PDF file into a different format, the same rules apply and you'll often find if you try to select text on a non-tagged PDF file you can get some very strange things happening, because there's no inherent order in the content of a PDF as for example there is in a web page. Without a tag system, the software has to guess the order, and it uses page position: left to right, top to bottom. For most documents that isn't going to work properly. It will also include everything - screenreaders on an untagged document will for example read all the headers and footers - you don't want that to happen, so the tag system also has an important role in defining Artifacts - these are elements which we don't want screenreaders to read, and we don't want copied when we're pasting the contents of the document. It also makes sense to do as much of this as possible in Word, so the least amount of work needs to be done on the PDF. PDF is an end destination format, so you want to be able to change your Word document, save a new PDF, and not have to start re-applying all your tags in Acrobat. It's possible to do everything after the fact in the PDF, and we have other videos to demonstrate that, but ideally we want it done in the original file.

Some of these workflows might seem a little onerous, but once you get into the habit they actually make far better and more technically-correct Word documents, even if you never make them into PDFs.